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Innowise is a global full-service software development company that delivers innovative digital solutions to customers worldwide. Over the past 16 years, the company has implemented about 600 projects in various industries and won the trust of dozens of customers. We take pleasure in delivering enterprise web application development services and witnessing the transformative impact it brings to entire organizations.
By 2023, Innowise has grown to over 1,500 top-notch IT professionals, several development centers, and representative offices across Europe and North America.
The problem with the traditional workplace environment is that it does not cater to the flexible needs of employees. Innowise is continuously growing and opening new offices all around the world so there was a growing need for a solution that would allow flexible workspace booking.
Our staff members were confined to designated workstations with limited options for finding alternative workspaces when necessary. This often resulted in interruptions and reduced productivity. Additionally, the manual process of booking a desk was time-consuming and could lead to double bookings, causing further issues.
Innowise aimed to address these problems by developing a desk booking system that would allow our employees to easily find and book a workplace that best suits their needs, resulting in an uninterrupted working environment.
If managed properly, such an alternative to fixed seating can bring the following benefits:
Therefore, we were challenged to create an effective reservation system that could be easy to use, quick to implement, and not interfere with ongoing operations.
Clear statistics
The Offices tab displays a list of countries where Innowise has offices, as well as colorful charts with statistics on the seats and their status (free, booked, reserved, occupied, or remote) giving employees a quick overview of the office activity.
Employees can use this data to determine when and where it is the busiest in the office to help them efficiently plan their schedules, particularly when traveling for business purposes. The HR department can use the desk-usage metrics to better and cost-efficiently manage workspaces.
This website provides intuitive navigation and interactive features that allow users to find more detailed information about a particular location, including an address, the number of floors and their occupancy, and even the names of office managers. A search feature also allows users to quickly locate their coworkers, making offline collaboration with their teammates much easier.
Enhanced admin tools
The desk booking software provides admins with a number of advanced features that allow them to customize the lists of offices. These include adding, editing, deleting new seats, uploading architectural plans, placing workstations, and assigning them to employees. In addition, our platform allows creating workspaces in new offices in new locations.
Easy management of desk booking requests
Admins get requests on booking particular seats from users which they can either accept or decline. Such an approach ensures that there will be no problems with booking a workplace and the operation of the company will run smoothly.
Integration with chatbot and HRM
To ensure that workplace statuses are always up-to-date, we have implemented a corporate chatbot that monitors the current status of employees (office, remotely, sick day, leave without pay, sick-list, self-isolation).
Also, our web app seamlessly integrates with our HRM system, retrieving reliable information on employees, including their departments and other relevant characteristics.
Fully customizable solution
We have created a platform that can be easily customized to any business needs. With our expertise in enterprise web application development and a strong emphasis on customizability, our platform is specifically designed to be adaptable to the diverse requirements of businesses across various industries, such as restaurants, airports, cinemas, and beyond. The platform is user-friendly, allowing organizations to manage their workspace in a simple and efficient manner, while still providing all the features they need to maintain employee productivity. Plus, its mobile-friendly nature allows users to conveniently book a desk directly from their phone.
Thus, the desk booking software solution offered by Innowise is the ideal solution for improving the management of reservations, optimizing seating arrangements and improving workplace efficiency.
After analyzing all project requirements, we made a plan of what functions should be implemented into the future workspace reservation software.
Today, more than 1500 Innowise employees use the office hoteling system on a daily basis, which allows them to enjoy a flexible work environment and easily collaborate with teammates.
Moreover, the developed modular web-based system provides the necessary information about how the workspace is being used. This data will help the company to allocate resources more efficiently in the future. To date, the company’s costs have decreased by 22% since implementing the system.
22%
17%
Having received and processed your request, we will get back to you shortly to detail your project needs and sign an NDA to ensure the confidentiality of information.
After examining requirements, our analysts and developers devise a project proposal with the scope of works, team size, time, and cost estimates.
We arrange a meeting with you to discuss the offer and come to an agreement.
We sign a contract and start working on your project as quickly as possible.
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Innowise Sp. z o.o Ul. Rondo Ignacego Daszyńskiego, 2B-22P, 00-843 Warsaw, Poland
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